Applicant Questions About UA Career Track
- Where do I go to view job postings and apply for vacant positions?
- Can I apply directly with the hiring department?
- I applied for several positions before the on-line system was implemented. Do I have to re-submit a new on-line application or resume for those positions?
- Is there a different application process for staff and faculty positions?
- What application materials will I need before I apply?
- Do I need to create a completely new application for each job posting?
- Can I re-submit an application for a job posting if I forgot to include information or if I need to change my address or phone number?
- Where do I begin?
- What information will I be asked to provide?
- Can I copy selected information from another electronic document to complete the on-line application?
- How do I save my application after I initially create it?
- If I don't finish my application, can I save it and complete it at a later date?
- What if I want to submit a resume along with my application?
- Can I withdraw my application after I have submitted it for a specific job posting?
- What does it mean if I receive a message that I have not met the minimum qualifications or eligibility requirements?
- How are job vacancies filled?
1. Where do I go to view job postings and apply for vacant positions?
You can view job postings and submit you application on any computer with internet access. Computer workstations are available at the University of Arizona Human Resources offices Monday through Friday, 8:00 a.m. - 5:00 p.m. and HR staff and student employees will be available to provide hands-on assistance to applicants from 8:00 a.m. to 4:30 p.m. The Human Resources office is located at 888 N. Euclid Ave., University Services Building, Room 114 (next to the Marriott Hotel south of Speedway Blvd). Public computers may also be accessed at many local libraries, DES offices, and at Regional Re-employment One-Stop centers.
2. Can I apply directly with the hiring department?
No. The UA Career Track on-line system is the centralized intake site for all staff, faculty and appointed applications. Only job seekers who complete an on-line application and attach required materials will be considered for employment.
3. I applied for several positions before the on-line system was implemented. Do I have to re-submit a new on-line application or resume for those positions?
No. If you submitted a resume or application for an open position prior to February 2, 2004, your application materials have already been forwarded to the appropriate hiring authorities for review and consideration.
4. Is there a different application process for staff and faculty positions?
There are two different on-line application formats. If you are applying for a faculty or other appointed position, you will be asked to complete a short faculty application and attach your resume/vitae as directed. A separate employment application form is used for classified staff positions and you may or may not be required to attach additional materials. The on-line system will re-direct you to if you mistakenly submit the wrong application form.
5. What application materials will I need before I apply?
In addition to completing the on-line application, you may be asked to electronically attach additional materials such as a cover letter and resume. You may also be asked to provide the name and addresses of professional references. Supporting documents may be submitted with your application in an electronic format such as MS Word or PDF. In some very specific circumstances, you may be requested to send additional materials directly to the hiring department. Please review the requested application materials noted on each of the on-line job postings to ensure that your application is complete.
6. Do I need to create a completely new application for each job posting?
No. Once you have created an on-line application, your application will remain on file in the UA Career Track system and you may access your application at any time by using your user name and password. You can submit your application for any of the posted positions and edit and revise your application as needed to demonstrate your qualifications for each specific job posting.
7. Can I re-submit an application for a job posting if I forgot to include information or if I need to change my address or phone number?
You will not be able to make any changes to your application once it has been submitted and the Career Track system will not accept more than one application from the same user for any job posting. If you need to change your contact information so that hiring authorities can reach you, contact the UA Human Resources office at 621-3662 for assistance.
8. Where do I begin?
To begin the application process, select a user name and password that you can easily remember or access. You will need this information each time you visit the site to apply for vacant positions or to check the status of other applications you have submitted.
9. What information will I be asked to provide?
You will be asked to provide general information such as name, address, phone number, and employment history. You will also be asked to submit information regarding your education and work history and contact information for previous employers, supervisors and professional references. It will be easier to complete the application if you collect this information in advance.
10. Can I copy selected information from another electronic document to complete the on-line application?
Yes. For example, you may copy and paste your work experience information from a resume you have created in MS Word or Wordperfect directly into the appropriate fields in the application form.
11. How do I save my application after I initially create it?
After you have completed all of the pages of the application, you must click "SAVE" at the bottom of the last page to save your application. If you close the screen, close your internet browser, or lose you internet connection before clicking "SAVE" on the final page, your application will not be saved and you will need to start over.
12. If I don't finish my application, can I save it and complete it at a later date?
If you must exit mid-process, continue through the application completing just the required fields (denoted with an asterisk). When you log back onto the system, click on "Manage Applications" to complete the remaining fields before applying for a specific position.
13. What if I want to submit a resume along with my application?
All faculty and appointed personnel positions require you to attach a resume/vitae. You may only submit a resume for a classified staff position if the job posting indicates that it is a required document.
14. Can I withdraw my application after I have submitted it for a specific job posting?
Yes. You may withdraw your application up until the closing or review date of a job posting. However, you will not be able to re-apply for that position once you withdraw your application.
15. What does it mean if I receive a message that I have not met the minimum qualifications or eligibility requirements?
If information you submit indicates that you have not met the minimum qualifications of the position for which you have applied, you will receive a message encouraging you to apply for positions more consistent with your qualifications. You will also receive this message if you attempt to apply for an internal UA position and you are not a current UA employee, if you fail to submit the required application materials and if you a current UA employee who has not yet completed your probationary period.
16. How are job vacancies filled?
Hiring authorities may access and review application materials anytime after the job posting close or review date. Based on review of both minimum and preferred qualifications, the hiring department will select candidates for further consideration and will contact successful candidates for interview or additional information.
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