Guide To Successful Searches - Wrapping Things Up
Once the search is complete and a candidate has been hired, or in the event a search is terminated unsuccessfully, the committee chair must collect all search-related documents (search committee notes, copies of advertisements, copies of correspondence, etc.) and forward them to the hiring department representative for retention. Hiring departments are required to retain all screening and hiring records for three years for purposes of resolving any questions that may arise related to employment discrimination. Human Resources will retain electronic copies of employment applications, job requisitions and job postings.
It is recommended that search committees hold a final "post-search" meeting to share lessons learned. When appropriate, these lessons may be shared with the cognizant hiring authority, dean or vice president and/or with the Office of the Provost and Human Resources Department. Strategies to improve the University's search process are welcome and the Office of the Provost and Human Resources Department appreciate opportunities to streamline processes and increase resources for future search committees.
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