College of Medicine Clinical Faculty Offer Letter Builder (University Physicians Healthcare)

Hiring Authority: Use this format to generate a draft Offer Letter to the finalist for appointed personnel position(s).

Note: Selection of the correct Benefits/Retirement and Conditions of Service categories below is very important because it drives the correct terms, conditions, benefits and retirement eligibility paragraphs that will be generated in the final draft. HR@AHSC is available to advise on the proper selection of those categories, questions about content or modifications, or any other questions related to the employment and hiring process.

The text you enter below cannot be saved on this page. You may transfer the text to an MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer. Be sure to carefully review the generated memo before printing.

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Instructions:
Complete the following fields and click "submit" to generate the offer letter in Word.

*Date To Be Issued:
(employment start date must be on or after the deadline for the finalist's response to this offer)

*Finalist's Name:

Finalist's Address:
(indicate mailing or campus address as appropriate)

*Address(1):
Address(2):
*City:
*State:
Country:
*Zip:	-

*Opening Salutation:
For example: "Dear Dr. Smith"

*Hiring Authority's Name:

*Hiring Authority's Title:

*Hiring Authority's Contact Info:
(insert phone and/or email)

*Hiring Authority's Department:

Hiring Authority's Section:

*Deadline Date for Finalist's Response:
(deadline date must be prior to or no later than the finalist's employment start date)

*Anticipated Start Date:
(employment start date must be on or after the deadline for the finalist's response to this offer)

*Department Contact Name for I-9 coordination:

*Phone Number of Department Contact for I-9 Coordination:

*Total Base Salary:

$ annualized salary to be prorated by Full Time Equivalency (FTE)

Other funds:

Amount of Startup Funds:

Relocation Funds:

Click to show relocation expenses.

*Benefits-Eligibility & Retirement-Eligibility:
(select one)

Important: Contact Human Resources prior to issuing the offer if you need assistance with selecting the applicable benefits/retirement enrollment category for your finalist.

	Current Benefits-Eligible and Retirement-Eligible Appointed Personnel Employee [click here for a description]
	New Hire or Newly-Eligible [click here for a description]
	Retirement Eligible Only [click here for a description]
	Not Eligible for Benefits or Retirement [click here for a description]
	Regular Classified Staff moving to Appointed Personnel [click here for a description]

Approved Additional Requested Hires:
(if needed, use this field to add the names of approved requested hires - otherwise leave blank)

*Official Job Title (#1):

*Department Name:

Section Name:

* Tenure Track Status

Tenured
Tenure Eligible
Non-Tenure Eligible

* Mandatory Review Date

* Retention Review Year

* Rank /Promotion Year
* Required Interval
    (Number of Years)

Other Administrative/Professional Titles:

Professional Title:

Administrative Title:

*Duties:
(Enter initial duties for all job title appointments entered,
including professional and administrative titles.)

Note: There is additional language that appears in all offer letters. This language will be generated automatically on the final draft.

The text you enter above cannot be saved on this page. You may transfer the text to a MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer.

Your internet browser may return you to the previous page if you press the backspace key on your keyboard when your cursor is not in a text box. You may be able to return to this page by using your browser's forward button.

February 22, 2010