Appointed Personnel Offer Letter Format

Hiring Authority: Use this format to generate a draft Offer Letter to the finalist for appointed personnel position(s) (Employees under the conditions of Administrative, Faculty, Professional or Postdoctoral service.)

Note: Selection of the correct Benefits/Retirement and Conditions of Service categories below is very important because it drives the correct terms, conditions, benefits and retirement eligibility paragraphs that will be generated in the final draft. Human Resources Employment Advising or HR@AHSC is available to advise on the proper selection of those categories, questions about content or modifications, or any other questions related to the employment and hiring process.

The text you enter below cannot be saved on this page. You may transfer the text to an MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer. Be sure to carefully review the generated memo before printing.

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Instructions:
Complete the following fields and click "submit" to generate the offer letter in Word.

"*" indicates a required field.

*Date To Be Issued:
(employment start date must be on or after the deadline for the finalist's response to this offer)

*Finalist's Name:

Finalist's Address:
(indicate mailing or campus address as appropriate)

*Address(1):
Address(2):
*City:
*State:
Country:
*Zip:	-

*Opening Salutation:
For example: "Dear Dr. Smith"

*Hiring Authority's Name:

*Hiring Authority's Title:

*Hiring Authority's Contact Info:
(insert phone and/or email)

* Deadline Date for Finalist's Response:
(deadline date must be prior to or no later than the finalist's employment start date)

*Anticipated Start Date: (employment start date must be on or after the deadline for the finalist's response to this offer)

*Department Contact Name for I-9 coordination:

*Phone Number of Department Contact for 1-9 Coordination:

*Official Job Title (#1):

*Department/College Name:

*Conditions of Service:

Important: The Conditions of Service should be consistent with the Job Posting. Contact Human Resources if you need assistance.

UHAP Chapter 3
	Faculty Service - nontenure-eligible
	Faculty Service (Adjunct Lecturer or Adjunct Instructor) - nontenure-eligible
	Faculty Service - tenure-eligible
	Faculty Service - tenured

UHAP Chapter 4
	Professional Service - year-to-year *The University of Arizona has important guildelines for recruiting and hiring development officers. Please click here for further details.*
	Professional Service - continuing-eligible
	Professional Service - continuing (Note: A new position with continuing status requires an attached memo indicating Promotion and Continuing committee approval)

UHAP Chapter 5
	Administrative Service
	Dean

UHAP Chapter 12
	Postdoctoral Service - year-to-year (Note: Title is limited to "Postdoctoral Research Associate I)

*Duties:

Check box if you need to enter additional appointment job titles for this finalist (additional fields will appear below when box is checked)

*Total Base Salary:

	$ annualized salary at a Full Time Equivalency (FTE)
	$ annualized salary to be prorated by Full Time Equivalency (FTE)

*Salary Term:
(select one)

Fiscal Salary

Academic Salary

Other Compensation / Employment Information:
(if needed, use this field to add additional information - otherwise leave blank)

Click here for some examples

*Benefits-Eligibility & Retirement-Eligibility:
(select one)

Important: Contact Human Resources prior to issuing the offer if you need assistance with selecting the applicable benefits/retirement enrollment category for your finalist.

	Current Benefits-Eligible and Retirement-Eligible Appointed Personnel Employee [click here for a description]
	New Hire or Newly-Eligible [click here for a description]
	Retirement Eligible Only [click here for a description]
	Regular Classified Staff moving to Appointed Personnel [click here for a description]

Postdoctoral Scholar (Benefits eligible only):
[click here for a description]

Not Eligible for Benefits or Retirement
[click here for a description]

Special Commitments:

Click here for examples such as: moving expenses, equipment, start-up funds, naming others to hire in offer, completion of the Ph.D. requirement

Note: There is additional language that appears in all offer letters. This language will be generated automatically on the final draft.

The text you enter above cannot be saved on this page. You may transfer the text to a MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer.

Your internet browser may return you to the previous page if you press the backspace key on your keyboard when your cursor is not in a text box. You may be able to return to this page by using your browser's forward button.