Classified Staff Offer Letter Builder

Hiring Authority: This tool has been designed to help you more easily and quickly develop an offer letter for classified staff hires.

Note: Selection of the correct employment type below is very important to ensure the accuracy of employment terms, conditions, benefits, retirement eligibility and I-9 paragraphs that will be generated in the final draft. Employment Advising or HR@AHSC is available to advise on the proper selection of the employment type, questions about content or modifications, or any other questions related to the employment and hiring process.

The text you enter below cannot be saved on this page. You may transfer the text to an MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer. Be sure to carefully review the generated memo before printing.

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Instructions:
Complete the following fields and click "submit" to generate the offer letter in Word.

"*" indicates a required field.

*Date To Be Issued:

*Finalist's Name:

*Finalist's Address:
(Indicate mailing or campus address as appropriate)

*Address(1):
Address(2):
*City:
*State:
Country:
*Zip:	-

*Opening Salutation:
For example: "Dear Dr. Smith"

*Hiring Authority's Name:

*Hiring Authority's Title:

*Deadline Date for Finalist's Response:
(deadline date must be prior to or no later than the finalist's employment start date)

*Anticipated Start Date:
(employment start date must be on or after the deadline for the finalist's response to this offer)

*Department Contact Name for I-9 coordination:

*Phone Number of Department Contact for 1-9 Coordination:

*Official Classified Staff Job Title:

*Department/College Name:
(Please append the word "Department" or "College" if applicable)

*Employment Type:

Important: Contact Human Resources prior to issuing the offer if you need assistance with selecting the applicable employment type for your finalist.

	New Hire: Regular Classified Staff [click here for a description]
	New Hire: Extended Temporary Employment Classified Staff [click here for a description]
	New Hire: Temporary Ancillary Classified Staff (at least 20 weeks in a fiscal year and 20 or more hours per week) [click here for a description]
	New Hire: Temporary Ancillary Classified Staff (less than 20 weeks in a fiscal year) [click here for a description]
	New Hire: Part-Time Ancillary Classified Staff [click here for a description]
	Change of position to Regular Classified Staff (through a competitive recruitment) [click here for a description]
	Change of position to Regular Classified Staff (through a non-competitive selection) [click here for a description]
	Change of position to Extended Temporary Employment Classified Staff (through a competitive recruitment) [click here for a description]
	Change of position to Extended Temporary Employment Classified Staff (through a non-competitive selection) [click here for a description]
	Benefits-Eligible Appointed Personnel moving to Regular Classified Staff [click here for a description]

*Wage/Annualized Salary:

	$ per hour at a Full Time Equivalency (FTE)
	$ annualized salary at a Full Time Equivalency (FTE)
	$ annualized salary to be prorated by Full Time Equivalency (FTE)

Check here if this position is assigned to work on the Academic Year schedule

*Duties:

*Department contact name and phone number:

*Supervisor's email address:

Note: There are paragraphs that are always included in a Classified Staff Offer Letter and they will appear automatically on the final draft. After completing the information, review the final draft and edit as necessary. Paragraphs related to Benefits eligibility, Retirement eligibility, Probation periods and the I-9 reference are tied to the position type and should not be modified.

The text you enter above cannot be saved on this page. You may transfer the text to a MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer.

Your internet browser may return you to the previous page if you press the backspace key on your keyboard when your cursor is not in a text box. You may be able to return to this page by using your browser's forward button.

November 27, 2005