The University of Arizona’s commitment to learning and discovery is generously supported by individuals willing to contribute their time and expertise without expectation of financial remuneration. These individuals are categorized as affiliates, associates or volunteers, and guidelines for their appointments are described below.

Definitions

Definition: Affiliates
Affiliates are select individuals from agencies, institutions, hospitals and clinics that directly contribute service to the academic or research mission of the University and have been afforded contractual affiliates status by the Office of the Provost. A list of currently approved affiliated institutions follows these guidelines.

Definition: Associates
University Associates include individuals such as unpaid faculty, principal investigators, visiting scholars, dissertation commitment special members, and others who are regularly engaged in activities that directly support the University’s teaching and research mission.

Definition: Volunteers
Volunteers are individuals who serve as docents, 4-H workers, event coordinators and other roles that support the University’s mission and do not meet the criteria for affiliate or associate appointments. Volunteers perform services for the University without coercion or expectation of compensation, benefits, or future employment.

Benefits

Benefits: Affiliates
University Affiliates are eligible for email accounts, library privileges, bookstore and event ticket discounts, and the option to purchase a UA CatCard, parking pass and campus recreation membership during the period in which they are in active status.

When provided by written agreement between the University and the affiliate organization, UA Affiliates, their spouses, and dependent children may be eligible for inclusion in the Qualified Tuition Reduction (QTR) Program. No other University or state-sponsored employee medical, retirement or insurance plans apply to this affiliate status.

University Affiliates are not directly covered by the State's Workers' Compensation program, but are covered under the State Volunteer Accident Insurance Plan while engaged in sponsored and supervised volunteer activities.

Benefits: Associates
University Associates are eligible for email accounts, library privileges, bookstore and event ticket discounts, and the option to purchase a UA CatCard, parking pass and campus recreation membership during the period in which they are in active status.

University Associates are not directly covered by the State's Workers' Compensation program, but volunteers and other unpaid employees of the University are covered under the State Volunteer Accident Insurance Plan while engaged in sponsored and supervised volunteer activities.

Benefits: Volunteers
Volunteers do not have direct access to University services and are not eligible for benefits afforded to University Affiliates and Associates. Volunteers may obtain a UA Net ID and email account when sponsored by a department. Instructions are available at http://uits.arizona.edu/index.php?id=809.

Volunteers are not directly covered by the State's Workers' Compensation program, but volunteers and other unpaid employees of the University are covered under the State Volunteer Accident Insurance Plan while engaged in sponsored and supervised volunteer activities.

Appointment Procedures

Appointment Procedures: Affiliates

1. Complete an Affiliate/Associate Agreement and Release form.
2. Complete an Person of Interest (POI) Designation Form.
3. Complete a Affiliate/Associate Information Form.
4. Draft a “Letter of Affiliation” to the appointee outlining the conditions of the affiliation and the services and benefits available to approved affiliates. A template is available on the HR “Forms” webpage.
5. Forward the Agreement form, Affiliate Designation form, Affiliate Information form, draft letter of affiliation, copy of a CV or résumé and (copy of visa and 1-94 if applicable) to the Vice President for Human Resources (College Medicine appointments are forwarded to The College of Medicine Office of the Dean for Academic Affairs).
6. Upon approval, documents will be forwarded to Systems Control for processing and the initiating department will be notified.

Appointment Procedures: Associates

1. Complete an Affiliate/Associate Agreement and Release form.
2. Complete an Person of Interest (POI) Designation Form.
3. Complete a Affiliate/Associate Information Form.
4. Draft a “Letter of Association” to the appointee outlining the conditions of the association and the services and benefits available to approved associates. A template is available on the HR “Forms” webpage.
5. Forward the Agreement and Release form, Associate Designation form, Volunteer/Employee/POI/Affiliate/Associate Information Form, draft letter of association, copy of a CV or résumé and (copy of visa and 1-94 if applicable) to the Vice President for Human Resources (College Medicine appointments are forwarded to The College of Medicine Office of the Dean for Academic Affairs).
6. Upon approval, documents will be forwarded to Systems Control for processing and the initiating department will be notified.

Appointment Procedures: Volunteers

1. Complete a Volunteer Agreement and Release Form.
2. Retain the Agreement and Release Form in departmental files in the event documentation is required by the State Volunteer Accident Insurance Plan.

Rollover and Reappointment Procedures

Departments will receive a current list of Affiliates and Associates during the rollover period to assist with the renewal process.

Affiliate and Associate appointments that have been interrupted may be reactivated or renewed using a Personnel Action Form (PAF) during the fiscal year.

Information Resources

• UA Main Campus Affiliates: Please contact Jessica Bodzioch (Division of Human Resources) at 621-1684
• Tucson College of Medicine Affiliates: Please contact Melanie Bright (College of Medicine-Tucson) at 626-6621.
• Phoenix College of Medicine Affiliates: Please contact Jeanet Renaldi (College of Medicine-Phoenix) at 602-827-2032.

Affiliate Institutions

UA Affiliate Institutions

• Arizona Geological Survey
• Arizona Senior Academy (Not eligible for QTR)
• AURA (Association of Universities for Research in Astronomy) Observatory
• Consortium for International Development
• Howard Hughes Medical Institute
• Kitt Peak Observatory
• Max Plank Institute
• National Weather Service
• Naval Academy
• National Radio Astronomy Observatory
• National Optical Astronomy Observatory
• Reserve Officers Training Corps
• National Radio Astronomy Observatory
• National Optical Astronomy Observatory
• Osher Lifelong Learning Institute
• Translational Genomics Research Institute (Not eligible for QTR)
• U.S. Geological Survey
• Vatican Observatory Research Group - Steward Observatory
• Veterans Administration
• Wildlife, Fisheries and Recreation Resources, School of Natural Resources Medical/Clinical Affiliates

Phoenix

• Barrow Neurological Institute
• Carl T. Hayden VA Medical Center
• Banner Good Samaritan Medical Center*
• Hospice of the Valley
• Maricopa Integrated Health System
• Mayo Clinic/Scottsdale
• Phoenix Baptist Hospital and Medical Center
• Phoenix Children's Hospital
• Scottsdale Health Care
• St. Joseph's Hospital and Medical Center
• Translational Genomics Institute (Not eligible for QTR)

Tucson

• Tucson Medical Center
• Southern Arizona VA Health Care System
• University Medical Center