Expansion of the Family and Medical Leave Act | Human Resources

Initial Probation Termination Memo Format
For Regular Classified Staff (who is serving an initial six month probation period)

Supervisors: Use this format to generate a draft initial probation termination memo in accordance with Classified Staff Policy #112.0. Although written notification is not required, this format may be used to confirm the termination of a Regular Classified Staff employee who is still on an initial six month probation period - (This format is not for a three-month transfer/promotion probationary employee.)

Keep in mind that an employee on initial probation at the time of termination:

  • is not eligible to be paid for accumulated vacation
  • must repay all sick time (and any vacation time during holiday closure) used during probation
  • must be paid all wages due within three working days following the termination date or on the payday following the end of the regular pay period, whichever is sooner.

Human Resources Consulting Services or HR@AHSC is available to consult about termination of an initial probation employee or to clarify the probationary period of your employee.

The text you enter below cannot be saved on this page. You may transfer the text to a MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer.

Your internet browser may return you to the previous page if you press the backspace key on your keyboard when your cursor is not in a text box. You may be able to return to this page by using your browser's forward button.


Date To Be Issued:
Employee's Name:
(Do not address to Human Resources or Employee File)
Employee's Title:
(Use UA Classified Staff Job title, not functional title)
Supervisor's Name:
Supervisor's Title:
Termination effective date:
(Take care when calculating the end of probation because the termination must be effective on or before the last day of six-month initial probation). Example: If hire date is May 10th, the termination must be effective on or before November 9th.
Describe any other separation directions/information:
(For Example: You must return all University property, equipment and materials issued to you during the course of your employment. This includes, but is not limited to, keys and room cards. These items must be returned to me on or before your last day of employment.) »
After you select "create memo" below, the information you entered above will appear in final draft memo that includes language about the termination during probation.

The text you enter above cannot be saved on this page. You may transfer the text to a MS Word document by clicking on the "Create Memo" button below, where you may save it to your computer.

Your internet browser may return you to the previous page if you press the backspace key on your keyboard when your cursor is not in a text box. You may be able to return to this page by using your browser's forward button.
 


January 8, 2008