TITLE: Program Coordinator

PAY GRADE: 33

FLSA: Exempt

Purpose of Classification:

Coordinates activities and functions of a designated program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. This classification is intended for positions with incumbents that have responsibility for a particular program. A program provides a specific service or carries out specific activities as a separate entity or as a component program within a department such as student service programs or sponsored programs, but it is not a department itself.

Distinguishing Characteristics:

This is first in a series of two classifications. Incumbents are given responsibility for implementing plans and carrying out objectives and perform many of the same duties as the Program Coordinator, Senior, but are distinguished from those at the senior level in that seniors typically are more autonomous, exercise final decision making authority, coordinate programs with a wider scope, affecting a wide population, therefore creating greater impact and exposure and are given fiscal responsibilities that play a large role such as preparation and control of program budget and decision making based on budget considerations. Both classifications are expected to supervise other staff, but supervision usually plays a larger role for seniors since the scope and complexity of the program typically require a larger support staff.

Example of Duties:

• May coordinate, monitor or supervise the activities of subordinates.
• Develops and recommends new or revised program goals and objectives.
• Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
• Monitors and approves program expenditures ensuring that budget allocations are not overspent.
• Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
• Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
• Coordinates activities of program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
• Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
• Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
• Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
• Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
• Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

Knowledge, Skills and Abilities:

• Knowledge of issues pertaining to area of assignment.
• Knowledge of budgeting and accounting principles.
• Knowledge of organizational practices.
• Knowledge of supervisory practices and principles.
• Skill in organizing work of self and others.
• Ability to effectively communicate.

Minimum Qualifications:

• Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinative program experience; OR,
• Six years of progressively responsible administrative coordinative program experience; OR,
• Any equivalent combination of experience, training and/or education approved by Human Resources.

This description is intended to be generic in nature. It is not intended to determine specific duties and responsibilities of any particular position. Essential functions and overtime eligibility may vary based on the specific tasks assigned to the position.

Prepared: 10-01-90
Revised: 11-10-03

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