Annual Leave/Vacation - Appointed Personnel
Definition
Annual Leave is paid time off earned by appointed personnel on a pro-rated basis according to their work schedule. Full time eligible employees on fiscal-year appointments can earn up to twenty-two work days per year.
Eligibility
- Appointed Personnel who are benefits eligible.
- An employee may not earn annual leave during leaves without pay.
- Faculty members employed on an academic year basis are not entitled to paid annual leave.
- Eligible professional staff members and eligible administrators employed for less than the full fiscal year will receive paid annual leave pro-rated to the period of their appointment.
Procedure
- Employees request approval in advance for the use of annual leave.
- Supervisors are responsible for scheduling and approving the annual leave of their employees prior to actual absences, and shall accommodate employee requests to the extent that the workload and department requirements permit.
- The signature of the supervisor on the Employee Time Record constitutes approval of the annual leave.
- Annual Leave is not charged when official University holidays occur during a period of approved annual leave.
- The number of paid annual leave days available to an employee at any given time will be the number of leave days carried forward from prior years plus the number of days earned during the current year, not to exceed one and one-half times the annual allowance.
What Happens to your Benefits?
- This leave has no impact on the employee's benefits. Benefit premiums will continue to be deducted from the employee's paycheck.
Link to Policy
FAQs
Q: Can I carry over my annual leave/vacation balance indefinitely?
A: No. Employees may only carry forward from one anniversary year to the next up to one and one-half years' of accrued annual leave/vacation hours. Any hours over this balance will be lost.
Q: Am I eligible to receive my vacation hours if I resign from the University?
A: Yes. Eligible employees who resign or are discharged from the University will be paid their accumulated vacation hours not to exceed the amount earned in one year.
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