Vacation Time
Qualifying Reasons and Eligibility

When an absence is not covered by Family and Medical Leave or Sick Time, a supervisor can decide whether approval of vacation time is appropriate and can be supported (see Business Considerations for Vacation Time). Factors to consider for employee eligibility are as follows:

Qualifying Reasons	← and →	Employee Eligibility (all must be present)
Departmental request process is followed Supervisor decides to approve vacation time		Current benefits-eligible employee, except faculty on academic appointment and classified staff on initial probation Has an available balance of vacation time to cover requested absence

When the employee does not qualify for vacation time, other absence options can be explored at the supervisor’s discretion – see main flow chart.

Additional Information:

• Vacation time off is not a right and must be requested and approved in advance
• Classified Staff serving initial probation are not eligible to be paid for accrued vacation time
• Faculty on academic appointment are not eligible for vacation/annual leave
• Each employee is responsible for managing the vacation balance and for requesting use of vacation time throughout the year
• When an employee does not follow the request procedures, a supervisor may consider the absence to be unexcused and subject to discipline. In the case of a nonexempt employee, any unexcused absence must be unpaid.
• Can you grant time off? Business Considerations

Policies:

Classified Staff:
Policy #200.0 on Vacation

Appointed Personnel:
UHAP Policy 8.01.01 on Annual Leave