Excused Unpaid Absence
Qualifying Reasons and Eligibility

When an absence is not covered by Family and Medical Leave or other paid time (Sick Time, or Vacation Time), a supervisor can decide whether approval of an excused unpaid absence is appropriate and can be supported (See Business Considerations for Excused Unpaid Absence). Factors to consider for an employee’s eligibility are as follows:

Qualifying Reasons	← and →	Employee Eligibility (all must be present)
Departmental request process is followed. The period of unpaid absence will be 28 or less unpaid calendar days. Supervisor decides to approve unpaid absence.		Any Appointed Personnel or Classified Staff

When the employee does not qualify for an excused unpaid absence, other absence options may be explored at the supervisor’s discretion – see main flow chart.

Additional Information:

• Requests to approve excused unpaid absences for Classified Staff employees are made to the immediate supervisor.
• Requests to approve unpaid absence for Appointed Personnel are first reviewed by the department head, then the responsible administrator; the Provost makes the final decision.
• When an employee does not follow the request procedures, the absence may be unexcused and subject to discipline.
• Can you grant time off? Business Considerations

Policies:

Classified Staff:
Policy #209.0 on Excused Unpaid Absence

Appointed Personnel:
UHAP Policy 8.04.01 on Leaves of Absence - General