Personal Leave of Absence
Qualifying Reasons and Eligibility

When an absence is not covered by Family and Medical Leave, and/or approved under Sick Time, Vacation Time, or a short-term Excused Unpaid Absence, a supervisor can decide whether approval of a personal leave of absence is appropriate and can be supported (see Business Considerations for Personal Leave of Absence). Factors to consider for an employee’s eligibility are as follows:

Qualifying Reasons	← and →	Employee Eligibility (all must be present)
Departmental request process is followed The period of unpaid leave will be more than 28 unpaid calendar days and no more than one calendar year Supervisor and administrator approve leave		Any Appointed Personnel Regular Classified Staff (not on initial probation) and has exhausted all vacation

When the employee does not qualify for a Personal Leave of Absence, other absence options can be explored at the supervisor’s discretion – see main flow chart.

Additional Information:

• A Personal Leave of Absence is not a right and must be requested and approved in advance.
• A request to approve a Personal Leave of Absence for a Classified Staff employee is made to the immediate supervisor.
• A request to approve an unpaid Leave of Absence for an Appointed Personnel is first reviewed by the department head, then the responsible administrator; the Provost makes the final decision.
• When an employee does not follow the request procedures, a supervisor may consider the absence to be unexcused and subject to discipline. In the case of a nonexempt employee, any unexcused absence must be unpaid.
• Can you grant time off? Business Considerations

Policies:

Classified Staff:
Policy #212.0 on Personal Leave of Absence

Appointed Personnel:
UHAP Policy 8.04.01 on Leaves of Absence - General.