Annual Leave/Vacation - Classified Staff
Definition
Vacation is paid time off earned by eligible regular classified staff for the purpose of rest and relaxation.
Eligibility
- All Regular Classified Staff who are benefits eligible.
- Although probationary Regular Classified Staff employees accrue vacation benefits from date of hire, they are not eligible to use paid vacation benefits until they have successfully completed the six months initial probationary period.
- Part-time and temporary employees are not eligible to earn or be paid for vacation benefits.
- Vacation accrual rate is based on the length of service:
| Length of Service |
Hours Per Pay Period |
Hours Per Hours Paid |
Days Per Year |
| First 2 years of continuous service |
3.38 |
.042250 |
11 |
| 3rd and 4th years of continuous service |
4.92 |
.061500 |
16 |
| 5th year and thereafter of continuous service |
6.77 |
.084625 |
22 |
- Eligible Regular Classified Staff employees earn vacation hours based on the number of paid hours (up to eighty) per pay period according to the appropriate accrual rate.
- The vacation accrual rate will change at the start of the third and fifth years of continuous service based on the (adjusted) hire date.
Procedure
- Employee requests the supervisor's approval in advance for the use of vacation.
- Supervisor is responsible for scheduling and approving vacation of their employees prior to actual absences, and shall accommodate employee requests to the extent that the workload and department requirements permit.
- The signature of the supervisor on the Employee Time Record constitutes approval of vacation.
- Vacation is not charged when official University holidays occur during a period of approved vacation.
- The number of paid vacation days available to an employee at any given time will be the number of vacation days carried forward from prior years plus the number of days earned during the current year, not to exceed one and one-half times the current annual allowance.
What Happens toYour Benefits?
- This leave has no impact on the employee's current benefits. Benefit premiums will continue to be deducted from the employee's paycheck.
Link to Policy
FAQs
Q: Can I carry over all of my vacation balance indefinitely?
A: An employee may carry forward up to one and one-half years' accrued vacation hours, effective on the employee's employment anniversary. Excess hours are permanently eliminated.
Q: Am I eligible to receive my vacation hours if I resign from the University?
A: Yes. Eligible employees who resign or are discharged from the University are paid their accumulated vacation hours not to exceed the amount earned in one year.
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