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Glossary

A

ABOR - Arizona Board of Regents

Adjusted Hire Date - An adjustment of the most recent date of employment to reflect a period of inactive status (for example a Personal Leave of Absence).

Administrative Layoff - Layoff . of a Regular Classified Staff employee for failure to complete satisfactorily the Promotion/Transfer Probation Period, as opposed to a Layoff/Reduction in Force for other reasons.

Administrative Leave - Leave with pay to serve on jury duty or as a material witness, vote. satisfy annual military active duty requirements, or to be granted by the President in cases of emergency.

A.R.S. - Arizona Revised Statutes

C

CRL (Candidate Referral List) - List of qualified candidates compiled by Human Resources and forwarded to departments with vacant positions.

D

Demotion - A change in the classification of a Classified Staff employee to another classification in a lower pay grade.

Department - The function or the several functions/programs and activities which are assigned to a principal who reports to a dean, assistant/associate vice-president, vice-president or president.

Departmental program - The specific functional portion of a department which is assigned to a principal who is immediately and directly responsible for that departmental function. Such principals typically hold the position of supervisor, manager, assistant director, etc.

Discharge - Action initiated by the University other than Layoff/Reduction in Force to end the employment of a staff employee. The discharge of a Regular Classified Staff employee is subject to employee appeal.

Disciplinary Probation - The institution of a period of time (not less than 30 days) during which a Regular Staff employee's performance or behavior must improve and become at least satisfactory in order for the employee to retain University employment. This disciplinary action is subject to employee appeal.

Due Process - Consideration afforded an employee by which the employee is informed of the consequences of noncompliance with a management directive.

E

ETE - See Extended Temporary Employment

ETR - Employee Time Record. The departmental record of hours worked, or taken as vacation, sick leave, excused unpaid absence, compensatory time off, etc. This form is for departmental use, but must agree with the official departmental Time Roster.

Excused Unpaid Absence - Excused unpaid absence from work for 28 continuous days or less.

Extended Temporary Employment (ETE) - Employment to positions expected to be active for not less than six nor more than 24 continuous months.

F

FTE - Full Time Equivalency, or the relative percentage to "full time" which an employee is scheduled to work. For example, an employee who is scheduled to work 80 hours per bi-weekly pay period is considered 1.0 FTE, whereas an employee who is regularly scheduled to work 40 hours per bi-weekly pay period is considered .50 FTE.

G

Grievance - The formal complaint of an eligible Classified Staff employee based on an action or circumstance regarded by the employee as being unjust- or adverse to the employee's welfare.

I

Investigative Suspension - The temporary release from duty with pay for up to 5 working days of an employee to permit investigation of an apparently serious incident.

L

Layoff/Reduction in Force - Action initiated by the University to end a Classified Staff employee's active employment due to elimination or reduction in funding, reduced or changed work requirements, or departmental reorganization.

Leave of Absence - The approved, unpaid, period of absence of greater than 28 calendar days of a Regular Classified Staff employee.
 

LOA - See Leave of Absence.

M

Mediation - Neutral intervention by Human Rescources in a dispute between employees or an employee and management for the purpose of bringing about an equitable compromise.

Merit Increase - Increase in pay which rewards employees whose overall performance exceeds job requirements.

P

Part-Time Classified Staff Employee - Employees in positions which are regularly scheduled for less than 20 hours per week and which are expected to be active for more than 6 months.

Position Audit - The examination, verification, and analysis of a position's duties and responsibilities by a compensation analyst(s).

PAF (Personnel Action Form) - Computer-generated document containing employees' position, payroll and personal information.

Predischarge/Suspension Without Pay Hearing Conference - Meeting held with a staff employee by management prior to termination of employment or suspension without pay of the staff employee to determine if reasonable grounds exist which support the proposed disciplinary action.

Probation Period - Initial 6 months of Regular Staff employment which permits assessment of the employee's ability to satisfactorily perform the job duties. Progressive Discipline - Constructive disciplinary actions which increase in severity, including warnings, disciplinary probation, and disciplinary suspension, and which should be appropriate to both the seriousness of the infraction or performance deficiency and/or the repetitious nature of the infraction or deficiency.

Promotion - A change in the classification of a Classified Staff employee to another classification in a higher pay grade through application of a competitive selection process or a qualified application of the Noncompetitive Selection policy, Classified Staff Human Resources Policy #117.0. Promotion/Transfer Probation - The 3 months immediately following the promotion or transfer of a Regular Staff employee to another Regular Staff position which permits the assessment of the employee's ability to satisfactorily perform the new job duties.

PSOS - Personal Services Operating System, an administrative data base used to maintain and update employee information.

R

Recall Rights - An employee's right to a position should a vacancy occur in the job classification within the department or department program(s) from which the Regular Classified Staff employee was laid off.

Reclassification - A change in the classification of a position resulting from a job audit by Human Resources where it is found that the duties and responsibilities of the position will be changed permanently, materially, and significantly. An employee must meet the minimum qualifications of the new classification in order to be reclassified.

Regrade - A change in the pay grade of a classification to align more closely the classification's pay rate with the University's compensation philosophy.

Regular Classified Staff Employees - Employees of the University in positions which are regularly scheduled for 20 hours per week or more and that are expected to be active for more than 6 months.

Rehire - The reemployment of any former employee following a break in University employment.

Resignation - A voluntary act taken by a staff employee to end her or his employment with the University.

S

Supplemental Compensation - Payment for work performed outside of normal work hours in a department(s) or classification(s) other than the department or classification to which the employee is normally assigned.

Suspension - Temporary release from duty of a staff employee, usually without pay. Suspension without pay of a Regular Staff employee is subject to employee appeal.

T

Termination - Severance of the employment of a staff employee regardless of the reason.

Transfer - The movement of an employee from one department or university to another department or university within the same classification or grade. An employee who transfers is eligible for consideration for regular salary adjustments.