Human Resources Classified Staff
Policy and Procedures

Policy # 102.0
Established: 09/88
Revised: 4/00 2/05
Section: Employment
Subject: Employment Categories
Reference: Recruitment/Employment Policy, Temporary Employment Policy

POLICY

The University of Arizona Classified Staff employees are divided into four three categories: (1) Regular Classified Staff; (2) Part-Time Classified Staff; (3) Temporary Classified Staff; Ancillary Classified Staff and (4) (3) Extended Temporary Classified Staff.  They are referred to collectively as "Classified Staff."

DEFINITIONS

Classified Staff
Any employee whose position is classified under the Arizona Universities Personnel System and who is a Regular Classified Staff, Part-Time Classified Staff; Temporary Ancillary Classified Staff; and or Extended Temporary Classified Staff as defined below.

Regular Classified Staff
A Regular Classified Staff member is an employee who is regularly scheduled to work 40 hours or more per biweekly pay period (.50 FTE) and whose position is expected to be active for more than six (6) months or is on a flexible-year appointment. Employees in Regular Classified Staff positions are eligible to receive certain employee benefits described in the Benefits section of this manual the Classified Staff Policy and Procedures and must enroll in the Arizona State Retirement Program. Prior to completing the initial six month probation period, Regular Classified Staff are considered "at will employees" whose employment may be terminated at any time for any reason that does not violate public policy.

Ancillary Classified Staff

The University has two types of Ancillary Classified Staff: Part-Time Ancillary Classified Employees and Temporary Ancillary Classified Staff Employees.

Part-Time Ancillary Classified Staff
A Part-Time Ancillary Classified Staff member is an employee who is regularly scheduled for less than 40 hours per biweekly pay period (less than .50 FTE) and whose position is expected to be active for more than six (6) months. Part-Time Ancillary Classified Staff employees are not eligible for employee benefits, are not afforded the rights or privileges of Regular Classified Staff and are considered "at will employees" whose employment may be terminated at any time for any reason that does not violate public policy. The length of time an individual works as a Part-Time Classified Staff employee is not counted as service credit in subsequent Classified staff positions.

Part-Time Ancillary Classified Staff members may compete for University employment openings as internal candidates

Temporary Ancillary Classified Staff
A Temporary Ancillary Classified Staff member is a employee whose position will be active for less than six (6) months. Temporary Ancillary Classified Staff are not eligible for Regular Classified Staff employee rights, privileges or benefits except that those hired for longer than four months and 29 days must enroll in Arizona State Retirement Plan. Temporary Ancillary Classified Staff are considered "at will employees." The length of time an individual works as a Temporary Ancillary Classified Staff employee is not counted as service credit in subsequent Classified sStaff positions.

Temporary Ancillary Classified Staff may compete for University employment openings as internal candidates.

Temporary Ancillary employees must be terminated and removed from the payroll for a minimum of 30 calendar days between tTemporary Ancillary positions in the same classification in the same department.

Extended Temporary Employment Classified Staff
Extended Temporary Employment (ETE) is intended to meet the needs of departments that have extra or cyclical work or special projects that have clearly defined beginning and ending periods. ETE appointments must be made for a minimum of six (6) months and may last no longer than twenty-four (24) months.

Prior to requesting an ETE position, the department shall provide Human Resources with written documentation that includes:

  1. A brief description of the project consisting of the planned activities of the employee, a recognized beginning and ending period of employment and/or duration of funding; and
  2. A position description.

ETE staff shall receive all rights and privileges and benefits of Regular Staff employees except that at the end of their temporary appointment, they shall be terminated due to lack of work and/or lack of funds rather than separated from employment through application of the Layoff/Reduction in Force Policy. If, during the ETE appointment, a department determines a long-term need for the position, the ETE appointment may be converted to a Regular Classified Staff appointment if the position’s duties and title will remain the same and the incumbent has filled the position for at least six consecutive months.

Extended Temporary Employment staff shall be advised of the conditions of their appointments by receipt of an "Extended Temporary Employment Agreement."

Employees in ETE positions shall serve an initial six (6) month probation period and shall receive all rights, privileges and benefits as Regular Classified Staff employees and shall earn service credit for retirement purposes in accordance with the rules and regulations of the Arizona State Retirement System.

A minimum break in service of 30 consecutive calendar days is required between ETE periods and such subsequent appointments must be to a distinctly different project than the initial ETE project. ETE positions shall not be extended beyond the original appointment period or the twenty-fourth (24th) consecutive calendar month.

ETE staff may compete for University employment openings as internal candidates.



Policies Table of Contents
February 23, 2005