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Human Resources Classified Staff
Policy and Procedures

POLICY

Regular Classified Staff employees shall be granted time off from work with pay for each holiday designated by the University. Ten holidays are normally designated each year and typically include:

• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day
• One 'floating' holiday
• New Year's Day
• Martin Luther King, Jr. Day
• Memorial Day

Regular Classified Staff employees shall be paid on a prorated basis for designated holidays based upon their regularly scheduled total pay period hours. For example, an eligible employee whose regularly scheduled pay period is 80 hours (full time, or 1.0 FTE) receives 8 hours pay for each holiday (80 hours divided by 10 days in two-week pay period). To calculate holiday pay for eligible employees whose regularly scheduled pay period hours are at least half-time but less than full-time, multiply 8 hours by the employee's full-time equivalency.

EXAMPLE: An employee who is regularly scheduled to work 60 hours per pay period, or .75 FTE: .75 x 8 = 6 hours of holiday pay.

NOTE: At departmental discretion, employees whose normal work day exceeds 8 hours within an 80 hour pay period, (for instance, 8 ten-hour days) may be paid holiday pay in excess of 8 hours per holiday. However, the maximum hours of holiday pay per fiscal year is limited to 80 hours.

Designated holidays which fall on a Saturday or Sunday shall normally be observed on a Friday or a Monday.

Regular Classified Staff employees must work or be on an approved paid status on their last scheduled work day before and first scheduled work day after the holiday to qualify for holiday pay.

Part-Time Classified Staff and Temporary Classified Staff employees, with the exception of employees in Extended Temporary Employment positions, are not entitled to holiday pay.

Regular Classified Staff employees whose regular day off falls on a holiday shall be granted an alternate day off with pay.

Regular Classified Staff employees who are required to work on a holiday shall receive either an alternate day off with pay or holiday pay in addition to regular pay for time worked. The determination of which shall apply is at the department's discretion.

Holidays occurring during scheduled paid absences shall not be charged against vacation or paid sick leave time.

Otherwise eligible employees shall not be paid for holidays occurring during a leave of absence without pay. Employees shall also not be paid for holidays occurring during excused unpaid absence or other absence without pay, except where specific departmental approval has been obtained in advance of the holiday.

Upon termination, Regular Classified Staff employees shall be paid for any holiday pay earned but not yet received.

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