Return to Previous Page

Human Resources Classified Staff
Policy and Procedures

POLICY

A Personal Leave of Absence without pay is a discretionary leave and may be granted for a period up to one (1) calendar year, at the discretion of the employee's responsible administrator. Personal reasons include, but are not limited to, enrollment in educational course work relating to the employee's position, temporary relocation of spouse or family emergency. The approval of such leave shall largely depend upon the circumstances, specialization or critical nature of the employee's position, as well as the practicality of replacing the employee for a temporary period. Assurance of the return of the Classified Staff employee to University employment is required if such a leave is to be granted. Approval of requests for Personal Leave of Absence constitutes an agreement by the employee's department to return the employee to his or her job classification or to a comparable position at a pay rate not less than the former rate, contingent upon the availability of funds.

ELIGIBILITY

A Regular Classified Staff employee who meets each of the following conditions shall be eligible to request a Personal Leave of Absence:

1. Satisfactory completion of the initial six (6) month probationary period.
2. The employee has exhausted all accrued vacation prior to the commencement of the planned Personal Leave of Absence.
3. Assurance of the employee's intent to return to University employment at the expiration of the Personal Leave of Absence.
4. The employee's assurance that the Personal Leave of Absence has not been requested for the purpose of obtaining employment outside the University.
5. Approval of the employee's request for Personal Leave of Absence by the responsible administrator.

CONTINUOUS SERVICE

Continuous University service shall not accrue during a period of Personal Leave of Absence.

BENEFITS

A Regular Classified Staff employee who is on an approved Personal Leave of Absence and who wishes to retain existing insurance benefits coverage shall make arrangements with the Benefits Unit of Human Resources prior to commencement of the leave to pay both the employee and the University premiums for such coverage.

Vacation and paid sick leave time hours shall not accrue during the period of unpaid Personal Leave of Absence.

PROCEDURE

1. Make written application to the supervisor for Personal Leave of Absence. Provide anticipated dates of the Personal leave of Absence.

Supervisor/Department Head

2. Approve or disapprove employee's request in accord with the provisions of this policy. Notify employee of decision.
3. If leave request is approved, prepare Request for Extended Leave of Absence Form, obtain signature of responsible administrator(s), obtain employee's signature, forward to Human Resources.

Human Resources

4. Review leave Request for Extended Leave of Absence Form for conformance to this policy. If approved, sign and forward to Systems Control for data entry, with a copy to the Leave Management Unit of Human Resources. If not approved, notify the responsible administrator in the employee's department why the leave request is denied.

Systems Control

5. Remove the employee from the active payroll. Enter information from the Request for Extended Leave of Absence Form into PSOS and forward form to Payroll for placement into the employee's personnel file.

Employee

6. Contact the Leave Management Unit of Human Resources if employee desires to continue insurance coverage during the leave of absence.

Supervisor

7. Upon the employee's return to work, fill out the return date in the appropriate box on the employee's Extended Leave or Absence Form and forward to Systems Control for processing.

Systems Control

8. Restore the employee to the active payroll. Enter the information submitted on the PPAF.

Policies Table of Contents