Human Resources Classified Staff
Policy and Procedures
Policy # 104.0
Established: 09/88
Revised: 2/05
Section: Employment
Subject: Flexible Year Positions
Reference: 3-D Memorandum, 5/10/88, Flexible Year Positions
for Regular Classified Staff
POLICY
Flexible-year positions of ten (10) months are available as an alternative
to 12 month positions for departments who wish to make more efficient use
of personnel service resources during summer periods of decreased activity.
Such positions are dependent upon operational and staffing needs as well
as available funding.
ELIGIBILITY
Any Regular Staff position may be designated as a flexible-year position
with the concurrence of the appropriate dean, director or department head.
Such a position may not be converted, however, unless it is vacant or the
current incumbent consents. Positions will be converted to flexible-year
positions by written notification to Systems Control from the appropriate dean, director or department head. Such
notification will include a Flex-Year Agreement signed by the
current incumbent of the position.
The department may reconvert the position to a 12 month position at
any time upon reasonable notice to the current incumbent. The current incumbent
shall have the opportunity to accept the 12 month position or be placed
on layoff status (See Layoff/Reduction in Force, Policy #405.0.)
The work and non-work periods of flexible-year positions will always
correspond with the beginning and end of the academic year.
Employees in flexible-year positions who have not completed their probationary
period by the beginning of the non-work period must complete their probation
when they return to work. Employees in flexible-year positions will be
paid in accordance with existing University pay policies and procedures
for academic year positions and will receive 23 paychecks per year.
BENEFITS
The University will continue to pay the employer's share of benefits/insurance
costs while the employee is in a non-work status.
While in a non-work status, the employee:
- shall not accrue annual or sick leave;
- shall not be eligible to use annual or sick leave accruals;
- shall not be eligible for holiday compensation; and
- shall not be eligible for unemployment compensation.
Deductions for insurance coverage during the summer months (July and
the first half of August) shall be taken from the last paycheck immediately
preceding the beginning of the non-work period. The University of Arizona
shall not deduct for automobile insurance, credit union loans or savings
programs during the summer months. It is the employee's responsibility
to make arrangements directly for payment of these obligations during the
summer months.
Employees who do not return to work on the first scheduled day of the
academic year shall have their insurance programs retroactively canceled
as of the end of the immediately prior fiscal year, and their summer deductions
will be returned.
Service credit for retirement purposes would be earned in accordance
with the rules and regulations of the Arizona State Retirement System.
A work-force, work-load analysis is available from Systems Control to
assist departments in determining the feasibility of participating in flexible-year
positions.
Flex_year documents are available at http://syscon.web.arizona.edu/
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