Human Resources Classified Staff
Policy and Procedures
Policy # 212.0
Effective: 09/88
Revised: 06/07
Section: Benefits
Subject: Personal Leave of Absence
POLICY
A Personal Leave of Absence without pay is a discretionary leave and may
be granted for a period up to one (1) calendar year, at the discretion
of the employee's responsible administrator. Personal reasons include,
but are not limited to, enrollment in educational course work relating
to the employee's position, temporary relocation of spouse or family emergency.
The approval of such leave shall largely depend upon the circumstances,
specialization or critical nature of the employee's position, as well as
the practicality of replacing the employee for a temporary period. Assurance
of the return of the Classified Staff employee to University employment
is required if such a leave is to be granted. Approval of requests for
Personal Leave of Absence constitutes an agreement by the employee's department
to return the employee to his or her job classification or to a comparable
position at a pay rate not less than the former rate, contingent upon the
availability of funds.
ELIGIBILITY
A Regular Classified Staff employee who meets each of the following conditions
shall be eligible to request a Personal Leave of Absence:
- Satisfactory completion of the initial six (6) month probationary
period.
- The employee has exhausted all accrued vacation prior to the
commencement of the planned Personal Leave of Absence.
- Assurance of the employee's intent to return to University
employment at the expiration of the Personal Leave of Absence.
- The employee's assurance that the Personal Leave of Absence has not
been requested for the purpose of obtaining employment outside the University.
- Approval of the employee's request for Personal Leave of Absence
by the responsible administrator.
CONTINUOUS SERVICE
Continuous University service shall not accrue during a period of Personal
Leave of Absence.
BENEFITS
A Regular Classified Staff employee who is on an approved Personal Leave
of Absence and who wishes to retain existing insurance benefits coverage
shall make arrangements with the Benefits Unit of Human Resources prior
to commencement of the leave to pay both the employee and the University
premiums for such coverage.
Vacation and paid sick time hours shall not accrue during the period of
unpaid Personal Leave of Absence.
PROCEDURE
Employee
- Make written application to the supervisor for Personal Leave of
Absence. Provide anticipated dates of the Personal leave of Absence.
Supervisor/Department Head
- Approve or disapprove employee's request in accord with the provisions
of this policy. Notify employee of decision.
- If leave request is approved, prepare Request
for Extended Leave of Absence Form, obtain signature of responsible
administrator(s), obtain employee's signature, forward to Human Resources.
Human Resources
- Review leave Request for Extended Leave of Absence Form for conformance
to this policy. If approved, sign and forward to Systems Control for data
entry, with a copy to the Leave Management Unit of Human Resources. If not approved,
notify the responsible administrator in the employee's department why the
leave request is denied.
Systems Control
- Remove the employee from the active payroll. Enter information from
the Request for Extended Leave of Absence Form into PSOS and forward form
to Payroll for placement into the employee's personnel file.
Employee
- Contact the Leave Management Unit of Human Resources if employee desires
to continue insurance coverage during the leave of absence.
Supervisor
- Upon the employee's return to work, fill out the return date in the appropriate box on the
employee's Extended Leave or Absence Form and forward to Systems Control for processing.
Systems Control
- Restore the employee to the active payroll. Enter the information
submitted on the PPAF.
Policies Table of Contents
Archived Version: Policy #212.0
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