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Human Resources Classified Staff
Policy and Procedures

POLICY

A Classified Staff employee may be eligible to receive supplemental compensation when, in addition to the employee's normal work schedule:

1. The employee is needed for specific times to work outside her or his normal work schedule in departments other than those to which the employee is normally assigned, or
2. The employee is needed for specific times outside her or his normal work schedule to perform work in job classifications other than the job classification to which the employee is currently assigned.

ELIGIBILITY - EXEMPT EMPLOYEES

Supplemental Work/Compensation must (1) be for a specific period of time; (2) be approved by the Dean or Dean's designee in academic areas, or the Director or Director's designee in non-academic areas; (3) be performed by an employee during hours outside her or his normal work schedule; and (4) be performed for a department other than the employee's assigned department, or, the specific type of work to be performed is separate and distinct from the duties and responsibilities involved in the employee's existing job classification.

The maximum number of hours of supplemental compensation that may be earned by a Classified Staff employee during a fiscal year is 176 hours, 1/12 of the annual salary.

ELIGIBILITY - NONEXEMPT EMPLOYEES

Nonexempt Classified Staff employees are not eligible for supplemental compensation unless:

1. the employee's FTE is less than 1.0 (80 hours per pay period), and
2. the supplemental work to be performed meets the requirements enumerated in this policy, and
3. the hours of supplemental work to be performed when combined with the employee's regularly scheduled hours do not exceed 40 hours within a work week.

PAYMENT REQUIREMENTS

Payment of Supplemental Compensation to Classified Staff employees is contingent upon a position being properly funded and approved for supplemental work and having the required administrative approvals on the Supplemental Compensation form placing the employee in the position.

The granting of Supplemental Compensation to a Classified Staff employee is subject to prior approval of the cognizant Dean or Director and Human Resources.

RATE OF PAY

When the supplemental work to be performed by an employee is within his or her job classification in a department other than the employee's normally assigned department, the supplemental compensation payment may only be granted at the employee's regular rate of pay.

Compensation for supplemental work which is separate and distinct from the duties and responsibilities of the employee's regular job description shall be within the hiring range of the assigned pay grade of the job classification which encompasses the supplemental work, or at a rate approved by the Associate Vice President for Human Resources.

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