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    Employment Benefits Compensation Advising Forms Policies

    University of Arizona ASRS Audit FAQs

    Employee and Student Worker FAQs

    1. Why did I receive an Arizona State Retirement System (ASRS) Service Purchase Invoice?
    2. Why was the University of Arizona audited by ASRS?
    3. What were the results of the ASRS audit?
    4. What were the ASRS eligibility requirements used for the audit?
    5. Does this affect me?
    6. Doesn’t the University have to make contributions for me as well?
    7. Will there be more ASRS audits?
    8. Whom do I contact if I have questions about the amount owed to ASRS?
    9. Whom do I contact to discuss payment options?
    10. I’ve submitted payment to ASRS. How do I establish an account?
    11. What happens if I choose not to remit my ASRS contribution?
    12. Where can I learn more about ASRS?
    13. Is there anyone at the University I can talk to if I have questions?

    Department FAQs

    1. Why was the University of Arizona audited by the Arizona State Retirement System (ASRS)?
    2. What were the results of the ASRS audit?
    3. What were the ASRS eligibility requirements used for the audit?
    4. If an employee was in a .49 FTE (or less) position, why did they have to participate in ASRS?
    5. How does our college/division remit payment to the Financial Services Office (FSO) to cover the employer contributions plus interest for our eligible employees and student workers?
    6. What is the due date for our college/division to remit payment to FSO?
    7. The eligible employees in our department were paid from an account that is no longer active. How do I charge this old account for the payment now due?
    8. We’d like to prevent this from happening again in the future. Will there be a way to better monitor our employment practices through UAccess going forward?
    9. Will there be updates to UA policies and procedures and new reports in UA Analytics to support our departmental decision-making processes regarding employment practices?
    10. Will there be more ASRS audits?
    11. Is there anyone at the University I can talk to if I have questions?










    Employee and Student Worker FAQs


    1. Why did I receive an Arizona State Retirement System (ASRS) Service Purchase Invoice?

    You received an Arizona State Retirement System (ASRS) Service Purchase Invoice because ASRS recently conducted an audit to assess the University of Arizona’s compliance with mandatory retirement plan eligibility and participation requirements. You were identified as an individual who should have been enrolled in ASRS during all or part of your employment with the University. The ASRS invoice provides instructions on remitting your contributions to ASRS in order to receive the appropriate service credit with ASRS.





    2. Why was the University of Arizona audited by ASRS?

    ASRS conducted a routine audit to ensure that the UA was in compliance with Arizona statutes governing mandatory retirement plan eligibility and participation for fiscal year 2010-2011.





    3. What were the results of the ASRS audit?

    According to the audit findings, retirement contributions to ASRS were not withheld from some eligible employees’ and student workers’ paychecks. In addition, UA employer contributions to ASRS were not remitted on behalf of these employees and student workers.





    4. What were the ASRS eligibility requirements used for the audit?

     

    • Employees who worked 20 or more hours per week for 20 or more weeks in the fiscal year, and
    • Student workers enrolled in fewer than 6 credit hours who worked 20 or more hours per week for 20 or more weeks in the fiscal year.

     





    5. Does this affect me?

    If you met one of the eligibility criteria above for the 2010-2011 fiscal year, you will be notified directly. You will be advised of how to remit your retirement contributions to ASRS, and thereby receive the appropriate service credit with ASRS.





    6. Doesn’t the University have to make contributions for me as well?

    Yes. The University has already remitted the employer contributions, plus interest, to ASRS, so that eligible employees and student workers can receive service credit for the 2010-2011 fiscal year.





    7. Will there be more ASRS audits?

    As recommended by ASRS, the UA is currently conducting self-audits for fiscal years 2011-2012 and 2012-2013. Due to the extremely time-consuming nature of the audit process, the results of these self-audits are not expected until sometime in the next fiscal year.





    8. Whom do I contact if I have questions about the amount owed to ASRS?

    Contact the ASRS Member Services Center at 602-240-2000.





    9. Whom do I contact to discuss payment options?

    Contact the ASRS Member Services Center at 602-240-2000.





    10. I’ve submitted payment to ASRS. How do I establish an account?

    Visit the ASRS website and complete the online enrollment. The code for UA is 69V00040.





    11. What happens if I choose not to remit my ASRS contribution?

    Contact the ASRS Member Services Center at 602-240-2000 to discuss this.





    12. Where can I learn more about ASRS?

    Visit the ASRS website for more information.





    13. Is there anyone at the University I can talk with if I have questions?

    Yes. In addition to the ASRS website and the ASRS Member Services Center at 602-240-2000, you can contact UA Human Resources Benefits at 520-621-3662, option 3, for additional information.









    Department FAQs


    14. Why was the University of Arizona audited by the Arizona State Retirement System (ASRS)?

    ASRS conducted a routine audit to ensure that the UA was in compliance with Arizona statutes governing mandatory retirement plan eligibility and participation for fiscal year 2010-2011.





    15. What were the results of the ASRS audit?

    According to the audit findings, retirement contributions to ASRS were not withheld from some eligible employees’ and student workers’ paychecks. In addition, UA employer contributions to ASRS were not remitted on behalf of these employees and student workers.





    16. What were the ASRS eligibility requirements used for the audit?

     

    • Employees who worked 20 or more hours per week for 20 or more weeks in the fiscal year, and
    • Student workers enrolled in fewer than 6 credit hours who worked 20 or more hours per week for 20 or more weeks in the fiscal year.

     





    17. If an employee was in a .49 FTE (or less) position, why did they have to participate in ASRS?

    Eligibility for ASRS was determined by actual hours worked, not by Full Time Equivalency (FTE). Time records were used in the audit to determine if employees and student workers met ASRS participation requirements. Employees and student workers who worked less than 20 hours (.49 FTE or less) throughout the fiscal year would have been ineligible for ASRS participation.





    18. How does our college/division remit payment to the Financial Services Office (FSO) to cover the employer contributions plus interest for our eligible employees and student workers?

    The spreadsheet you received provides you with a list, by department, of employees and student workers in your college/division who were identified in the audit. It also includes the total amount your college/division owes to cover the employer contributions plus interest. Please email the account number from which you would like funds drawn to ASRS@fso.arizona.edu. The due date for remittance of funds to the Financial Services Office (FSO) is May 22, 2013.





    19. What is the due date for our college/division to remit payment to FSO?

    May 22, 2013.





    20. The eligible employees in our department were paid from an account that is no longer active. How do I charge this old account for the payment now due?

    Only active accounts may be utilized to pay this assessment. You may use any type of account except Sponsored Project accounts since the amount is not an allowable cost for Sponsored accounts.





    21. We’d like to prevent this from happening again in the future. Will there be a way to better monitor our employment practices through UAccess going forward?

    Human Resources, in partnership with several UA departments, is evaluating department practices of hiring student workers and part-time employees, and will be providing additional education regarding employment policies. Efforts are also underway to utilize UAccess to better monitor employment practices that deviate from established policies.





    22. Will there be updates to UA policies and procedures and new reports in UA Analytics to support our departmental decision-making processes regarding employment practices?

    We are working now to update UA policies and procedures. Efforts are also underway to utilize UAccess to better monitor employment practices that deviate from established policies.





    23. Will there be more ASRS audits?

    As recommended by ASRS, the UA is currently conducting self-audits for fiscal years 2011-2012 and 2012-2013. Due to the extremely time-consuming nature of the audit process, the results of these self-audits are not expected until sometime in the next fiscal year.





    24. Is there anyone at the University I can talk to if I have questions?

     

    • If you have questions about the audit, please contact Human Resources Benefits at 520-621-3662, option 3.
    • If you have questions on how to remit payment, please contact the Financial Services Office (FSO) at 520-621-9097.
    • If you have further questions, please contact Josie Kelly in Human Resources at 520-621-2376 or josiec@email.arizona.edu.