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    Classified Staff Job Description

    The University of Arizona

    Human Resources

    Classified Staff Employee Job Description

    Job Code: 030340
    Title: Sponsored Projects Administrator
    Pay Grade: 32
    Pay Range

    Purpose of Classification:
    Monitors awarded grants and contracts to ensure compliance with all sponsor and university specifications. Prepares budget projections, financial statements or other reports or studies required by university staff or sponsor.

    Distinguishing Characteristics:
    This is first in a series of three classifications. It is distinguished from the senior level in that incumbents typically do not formally supervise other workers and work is generally less complex than that of the senior level. Incumbents exercise judgment within defined limits.

    Example of Duties:
    • Examines and approves expenditures for assigned accounts ensuring compliance with all restrictions and specifications of contract and university.
    • Prepares both regular and special reports, financial statements, forms or studies for sponsor and department or university utilizing past reports, the university accounting system and other resources.
    • Advises faculty and staff regarding procedures, pertinent developments or account status of various sponsored projects such as upcoming termination dates or overspending.
    • Prepares invoices and billings to sponsors after examining billings for adherence to contract and university specifications.
    • Evaluates activity of sponsored accounts to ensure compliance with specifications by both university participants and sponsor.
    • Reconciles account reports with university and departmental system.
    • Assists with and/or prepares budget projections for proposals.
    • Sets up new accounts and closes accounts after termination dates according to established procedure.
    • Prepares journal entries to make adjustments or corrections in accounts.
    • Records all account data in computer file.

    Knowledge, Skills, and Abilities:
    • Knowledge of accounting principles, practices and procedures.
    • Knowledge of financial analysis and management.
    • Skill in preparing detailed reports on a timely basis.
    • Skill in analyzing various kinds of data and decision-making.
    • Ability to effectively communicate.

      Minimum Qualifications:
      • Bachelor's degree in Business Administration, Accounting or related field; OR,
      • Four years progressively responsible and diverse accounting, financial and contract management or closely related experience which includes one year at the professional level and significant exposure to a full range of accounting and financial management principles; OR,
      • Any equivalent combination of experience, training and/or education approved by Human Resources.


      Revised: 03/13/2006

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