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    Classified Staff Job Description

    The University of Arizona

    Human Resources

    Classified Staff Employee Job Description

    Job Code: 070250
    Title: Office Supervisor
    Pay Grade: 41
    Pay Range

    Purpose of Classification:
    Plans, supervises, schedules and monitors a section of office employees whose duties are specialized and involve varied procedures and methods.

    Distinguishing Characteristics:
    This is a specialized classification and not part of a series. It is distinguished from Office Specialist, Senior in that the primary function of the Office Supervisor is supervisory which they spend the majority of their time on. This classification is used for large centralized areas and incumbents have direct responsibility for subordinates.

    Example of Duties:
    • Supervises two or more full-time employees, or their equivalent, on a regular basis.
    • Makes decisions regarding hiring, evaluation, promotion and termination of employees, or makes related recommendations that are given particular weight.
    • Plans, schedules, allocates and prioritizes workload to meet operating requirements.
    • Develops, implements and revises work methods and procedures.
    • Establishes, monitors and ensures adherence to quality and quantity standards.
    • Recommends departmental policy development and revision to supervisor; updates related departmental manuals.
    • Recommends organizational adjustments to efficiently and effectively accomplish assigned objectives.
    • Initiates or coordinates the preparation of reports and maintenance of records pertaining to the operation of the work unit.
    • Assists with the more specialized and difficult work activities of subordinates.
    • Initiates and coordinates complex projects with other departments and interacts with other department personnel to accomplish objectives.
    • Prepares budget recommendation for assigned work unit and monitors or administers budget throughout year.
    • Ensures reliability and accuracy of departmental computer data bases and/or paper files.

    Knowledge, Skills, and Abilities:
    • Knowledge of office management principles and practices.
    • Knowledge of standard practices in area of assignment.
    • Knowledge of supervisory principles, practices and techniques.
    • Skill in the use of personal computer/software.
    • Ability to effectively communicate.

      Minimum Qualifications:
      • Six years of office/clerical experience which includes two years in a supervisory capacity; OR,
      • Associate's degree in Office Administration, Business Administration or a related field AND four years of clerical/administrative experience which includes two years in a supervisory capacity; OR,
      • Any equivalent combination of experience, training and/or education approved by Human Resources.


      Revised: 07/01/2007

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