Appendix E - Sample Letters to Applicants and Candidates

Dear [Applicant's Name]:

I want to provide you with an update on our search for [Job Title.] Our committee received [Number of Applicants] highly qualified applications. After a lengthy and difficult review, the committee has decided to focus on other candidates whose experience and interests more closely meet the needs of our department. On behalf of our committee, I want to thank you for taking the time to express your interest in opportunities at the University of Arizona. 

Sincerely,

[Signature]

Dear [Applicant Name]:

On behalf of our search committee, I want to thank you for taking the time to visit with us regarding our [Job Title] position. As I indicated during our phone conversation, our committee has selected a candidate whose experience and interests are most closely aligned with our department’s future direction. I know I speak for the entire committee when I say that we were impressed with your [Key Points from Interview]. You have a promising career ahead of you. If I can be of assistance to you in the future, please do not hesitate to contact me. 

Sincerely,

[Signature]

Dear [Applicant Name]:

I am writing to provide you with an update on our search for an [Job Title] position. Our search is on temporary hold due to [Reasoning]. We expect to complete our review and resume the search process by [Time Frame]. I apologize for any inconvenience our delay may have caused you. If you have any questions, please reach out to our point of contact:

[Point of Contact Information]

Sincerely,

[Signature]

Dear [Applicant Name]:

I am writing to provide you with an update on our search for an [Job Title] position.. Due to the small number of applicants we have received, we have decided to extend the application deadline to [Insert Deadline]. Please be assured that your application is still under consideration and will be reviewed by our search committee by [Time Frame Expected]. 

Sincerely,

[Signature]

Dear [Applicant Name]:

I am writing to provide you with an update on our search for an [Job Title] position. Due to [Reasoning], we have decided to postpone candidate review until [Time Frame]. I apologize for this delay and thank you in advance for your patience.

 Sincerely,

[Signature]

TO: Department Faculty/Graduate Students/ etc.

FROM: Search Committee Chair

DATE:    ___________

SUBJECT: [Job Title] Constituent Meeting

The [Job Title] Search Committee invites you to share your thoughts about the [Job Title] search during the following meeting:

Date: ___________

Time: ___________

Place:___________

During this meeting, participants will be invited to share their thoughts about desired characteristics of our next [Job Title], and will be provided an update on the progress of the search.

TO: Department Faculty/Graduate Students/ etc.

FROM: Search Committee Chair

DATE:    ___________

SUBJECT: [Job Title] Search

The [Job Title] Search Committee is now accepting applications for the position of [Job Title]. A review of these materials will begin [Time Frame].

The University of Arizona recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspective, and backgrounds. We ask your assistance in bringing this position to the attention of qualified prospects and invite you to nominate outstanding individuals.

A position announcement is enclosed. Please forward contact information on prospective candidates to my attention at [List Point of Contact and Email]